TERMS & CONDITIONS
Please note that all quotes are not final and are subject to change with regards to the variable costs included with your quote.
All prices are exclusive of VAT and are valid for 1 month. Prices are based on a specific number and the final costs will vary according to the number of guests, event timings and menu choices.
All bookings should be confirmed with a 30% deposit and the signing of our Terms & Conditions. Email confirmation and receipt of deposit will also be taken as acceptance of our Terms & Conditions. Black Stag Food must see proof of adequate an insurance policy covering Covid related issues prior to confirming a booking.
3. FINAL NUMBERS
Confirmation of final guests and dietary requirements is required 14 days before the event unless otherwise agreed with Black Stag Food in writing. For weddings and larger events confirmation of numbers is required no later than 21 days before the event. Should numbers decrease within this time we reserve the right to charge the original price per head.
Black Stag Food requires a 30% deposit in order to confirm the event. 15% of all deposits are non-refundable unless agreed in writing. The remaining 70% will be due for payment 28 days prior to start of the work subject to our quotation terms.
In the event of a confirmed booking being cancelled, the following charges will apply: (as a % of the most recent confirmed quote)
Before or within 30 days of event – 30%
Within 14 days of the event – 85%
Within 7 days of event ‐ 100%
Any liability to sub contractors and suppliers or other direct costs or expenses incurred on behalf of the client will also be charged to the client.
6. THIRD PARTY ARRANGEMENTS
When a function is arranged on behalf of the client by a third party, written acceptance from the Client of the quotation (including agreement to pay the deposit and final invoice) must be provided to Black Stag Food before confirmation will be accepted.
The Client shall be responsible to Black Stag Food for ensuring the accuracy of the terms of any order submitted by the client including timings and for giving Black Stag Food any necessary information relating to the booking within sufficient time to enable Black Stag Food to perform the quotation in accordance with its terms.
Any time or date stated by Black Stag Food for delivery or removal of goods required in the provision of the services is an estimate only and shall not be an essential term of the contract. Delivery & collection will be attempted to all reasonable areas at a venue or facility. However should the access be restricted or additional time, personnel or facilities be required, any additional costs will be passed on to the Client.
9. FOOD & DRINK
Black Stag Food cannot be held responsible for any food or drink provided directly by the Client.
Black Stag Food shall not be held liable for any loss, theft or damage to any of the Client’s or the Client’s guests’ property during the booking.
The final invoice will be sent within 28 days before the event and is payable within 28 days of the event date. Payment may be made by Bank transfer or cash if agreed prior to the event. Black Stag food reserve the right to charge a 10% administrative fee per month for late payments.
12. LOSS OR DAMAGE
Save for the neglect and/or wilful conduct of Black Stag Food, its employees, or its agents, the Client is responsible for any loss or damage to hired equipment, from the time of delivery until collected by Black Stag Food, a sub contractor or returned by the client. We will try to mitigate any losses as far as possible but any losses or breakages will be charged for at full
replacement cost. If the event runs over timings and the staff are due to leave it is the clients responsibility to ensure that all of the hire is to be returned to its correct place unless otherwise agreed.
13. LATE FINISHES
The Client will be charged €15 per staff member if an event finishes after 12pm. This is for the safety of our staff.
14. PARKING, CONGESTION CHARGE & ASSOCIATED CHARGES
All extra parking and vehicle related charges incurred during site visits and on the day of all jobs will be added to the Client’s final invoice.
15. FORCE MAJEURE
No liability is accepted for failure of performance due to circumstances out of Black Stag food’s control. Black Stag Food reserves the right to pass on any additional costs incurred from Black Stag Food’s suppliers or in‐house expenses due to unforeseen demand, restrictions or requirements to fulfil the contract.
A claim that the services are not in accordance with the contract will not be accepted by Black Stag Food unless written notice is given to Black Stag Food within five days of the last date of the provision of the services, stating the ground of the claim and enclosing any supporting evidence. Black Stag Food's liability (if any) to the clients in respect of any defect in the provision of the service
or for any breach of the contract by Black Stag Food or agents shall be limited to the price payable toBlack Stag Food previously agreed in the quotation.
Black Stag Food cannot guarantee that any produce on our menu has not come into contact with nuts, nut derivatives or other ingredients to which guests may have a serious allergic reaction. We would therefore advise guests with a severe allergy to nuts or other ingredients to talk to us directly to arrange an alternative to the chosen meal. For any other allergen information prior to the event please email the office to obtain detailed information of this. While at the event all our staff have been briefed with all the allergen information associated with your event so please ask them for any information.